The Keyholding Company

Instant, remote, totally secure: How lockdown changed our approach to access management

For most of this year, we’ve been planning a move to a brand-new office space in Farringdon, and our lease finally started in June. The new site is beautiful, brilliantly located and perfectly suited to our plans for growth and investment in technology, and we couldn’t wait to get settled in. The only problem was the small matter of the national lockdown, with our staff working from home, at a time when we needed to coordinate a constant stream of contractors, decorators, tech suppliers and health and safety inspectors, to name but a few.

Luckily, we were ahead of the game. For some time now we’ve been working on the next generation of ‘keyholding’ and alarm response, based on the rapid evolution of IoT technology, and we were ready to roll out our Smart Access lock solution just in time to help us get up and running, using intelligent, remotely-enabled access management.

Smart Access Mobile Key available on Android and iOS

Smart Access – our smart lock solution for businesses – replaces keys and locks with easily installed, totally secure smart locks, remotely managed from an app-based mobile key and an online platform. We replace all the mechanical locks at your property with smart locks that are opened by an encrypted digital key in a mobile phone, completely controlled within our Smart Security Platform. Having Smart Access installed at our HQ and our London operational base has been a game-changer for us and will be indispensable throughout the challenges of COVID and beyond. Here’s why:

Stay At Home

First and foremost, none of our staff need to travel to our premises to give access to suppliers. With Smart Access, we simply send them a key to their mobile phone, programmed to a day and time, so they can let themselves in. Access can be granted and revoked instantly at the push of a button, guaranteeing total flexibility and security even if your plans change.

Cost Savings

Smart Access drives down costs generated by access services required by traditional keys, but also those associated with security maintenance: when we change suppliers or staff members, instead of having to change our locks (or demand our keys back), we can just revoke their access. In fact, we’ve calculated that based on average fees for replacement keys and locks, third party access services, admin time and keyholder fees, Smart Access has the potential to reduce monthly access management costs by 62%.

Safe and Speedy

Keyholding can be a laborious process: you have to book a job, wait for an officer to collect the right keys, and then wait for them to turn up at the site. With Smart Access there’s no hanging around, and access can be completely COVID-secure – no key wardens means no mixing.

Peace of Mind

If we want to be sure a contractor has come and completed an arranged job, we simply look at the audit trail to see when they came and how long they stayed, which has the added benefit of helping us to reconcile our hourly bills. We’ve also eliminated our dependence on mechanical keys, which can be copied or shared with unapproved third parties.

If you’re envisaging a long, disruptive, expensive process getting your property set up with Smart Access, think again. We’ve designed Smart Access to be easy: the app and management platform are intuitive, and we’ve designed the smart locks to be fast and painless to install.

Traditional electronic door access systems are often hugely expensive per unit, with complicated wiring requirements so they can take days to install. By contrast, fitting our smart locks is a five-minute job: they’re wireless and battery-powered, meaning they’re nimble devices, and it’s just a question of removing the mechanical cylinder from the door and installing the digital one.

Chris Russell, Operations Director

Because our smart locks are so low-maintenance, we’re able to offer them on an affordable subscription basis with no installation fee, and we perform any repairs and replace the units every year to ensure you never have battery life issues.

If there’s one thing we’ve all learned this year, it’s the value of creative, innovative thinking that allows us to react flexibly to the unexpected. Rapid technological improvements are possible, and each new element we adopt makes life a little simpler. Smart Access is one such improvement, and we think it can make a huge difference for you too, in the next lockdown and far into the future.

Click here to learn more about Smart Access and see what it can do for your business or alternatively, book a demo and we’ll walk you through exactly how it works.

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